Free Staff Schedule Maker
Add your team, pick a shift pattern, and print a schedule in seconds.
Build your schedule
Add your team, pick a pattern, and generate in seconds.
Shift hours (optional)
Team constraints (optional)
Enter your team and click Generate schedule to see your schedule.
How to make a staff schedule
Five steps, from a blank list of names to a printable roster your team can actually read.
- Step 1
Add your team
Paste or type employee names, one per line or comma-separated.
- Step 2
Pick a shift pattern
Fixed weekly, 2-2-3, 2-3-2, Pitman, or DuPont. Each covers a different kind of team.
- Step 3
Set the date range
Choose a start date and 4 or 8 weeks. The maker fills in every day.
- Step 4
Generate the roster
Every day, night, and off shift is assigned automatically.
- Step 5
Adjust and share
Toggle or drag any cell to fix conflicts, then print a PDF or download a PNG.
Which shift pattern fits your team?
Five patterns cover most teams. Pick the one that matches your hours and staffing.
| Pattern | Shifts | Crews | Time off | Best for |
|---|---|---|---|---|
| Fixed weekly | Day shifts, Monday to Friday | 1 group | Weekends off | Offices, retail, schools |
| 2-2-3 Schedule | 12-hour day and night | 4 crews | 7 days off per 14 | 24/7 manufacturing, healthcare, security |
| 2-3-2 Schedule | 12-hour day and night | 4 crews | 7 days off per 14 | Warehouses, logistics, continuous operations |
| Pitman Schedule | 12-hour day and night | 2 crews | 7 days off per 14 | Small teams running 24/7 |
| DuPont Schedule | 12-hour day and night | 4 crews | 14 days off per 28 | Continuous operations, utilities |
Frequently asked questions
How do I make a staff schedule?
Paste your team names, pick a shift pattern, and set a start date. The maker fills in every shift for you, then you can print or download the result.
What is the difference between the shift patterns?
Fixed weekly is a Monday to Friday daytime schedule. 2-2-3, Pitman, and DuPont are rotating 12-hour patterns for 24/7 coverage. 2-2-3 and DuPont use four crews, Pitman uses two.
Can I print or share the schedule?
Yes. Print a weekly PDF for the wall or export the full roster as a PNG image to post or send to your team.
How many employees do I need?
For a rotating pattern you need one employee per crew: four for 2-2-3 or DuPont, two for Pitman. Fixed weekly works with any team size.
Does it work on mobile?
Yes. The whole maker runs in your browser and works on phones, tablets, and desktop.